Document Management Services Case Studies

We let our projects speak for themselves.

Take a look at some of the document management solutions we’ve completed for a wide range of industries and businesses, solving complex document management and workflow problems with Optix.

Energy
K-12 Education
Higher Education
Non-Profits

Energy Industry

Document management systems for businesses

Industry: Energy
Tools: Document Management
Workflow Automation
Platform: Mac & Windows

How a National Testing Laboratory Gained Enterprise Efficiencies with Optix Document Scanning Software

A unique national resource, the Nevada Test Site (NTS) is a massive outdoor laboratory and national experimental center that has seen more than four decades of nuclear weapons testing.

“Optix’s unique support of Fujitsu and other scanners on Macintosh enhances our ability to input documents from a variety of media and make them available to cross-platform and web users here in Nevada and remotely at research labs, such as Lawrence Livermore, Sandia, and Los Alamos.”

Workflow automation solutions for businesses

Industry: Energy
Tools: Document Management
Workflow Automation
Platform: Windows

How a Manufacturing Facility Created a Highly Efficient Document Scanning Process

The Pantex Plant is the United States’ primary facility for the final assembly, dismantlement, and maintenance of nuclear weapons. As one of six production facilities in the National Nuclear Security Administration’s Nuclear Security Enterprise, the organization operates under three overarching priorities: the safety and health of workers and the public, the security of weapons and information, and the protection of the environment.

“Previously, routing and approval of our often used chemical approval form took about six weeks. With Optix, that time was reduced to three days.”

bechtel-logo

Industry: Energy
Tools: Document Management
Workflow Automation
Platform: Mac & Windows

Bechtel and the Department of Energy’s Nevada Test Site: Cross-Platform Support for Distributed User Community.

A unique national resource, the Nevada Test Site (NTS) is a massive outdoor laboratory and national experimental center that has seen more than four decades of nuclear weapons testing. Bechtel Nevada performs management and operational activities at the NTS and offsite locations. Bechtel’s functions include scanning, indexing, archiving, and disseminating test result documentation and facility engineering drawings. Such critical tasks demand a leading edge document management and workflow solution. Optix was the obvious first choice.

“Optix’s unique support of Fujitsu and other scanners on the Macintosh enhances our ability to input documents from a variety of media and make them available to cross platforms and web users here in Nevada, and remotely at research labs, such as Lawrence Livermore, Sandia, and Los Alamos.”

K-12 Education

School document management systems

Industry: Education
Tools: Document Management
Workflow Automation
Platform: Mac & Windows

How a Major School District Improved Cross-Departmental Collaboration through Workflow Automation

San José Unified School District (SJUSD) is a large urban school district serving over 30,000 students and employing over 3,000 teachers, administrators, and other staff. SJUSD’s vision is “preparing today’s students to be the thinkers, leaders, and creators of tomorrow.” 

“Optix has dramatically improved our cross-departmental candidate-to-hire processing. With Optix, information flows easily through our HR, accounting, budget, and payroll departments, which has streamlined management of employee records. Optix is a remarkable product.”

Higher Education

University document management solutions

Industry: Higher Education
Tools: Document Management
Workflow Automation
Platform: Mac, Windows, & Web

How a Major University Dramatically Decreased Application Processing Time

The University of Maryland, College Park (UMD) is the flagship campus for one of the nation’s premiere public research institutions. Its twelve schools and colleges offer over 200 degree-granting programs, including 92 undergraduate majors, 107 master’s programs, and 83 doctoral programs, needing an enterprise information management system.

“Using Optix, we decreased the turnaround time for processing an application from four weeks to 72 hours.”